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There are so many untapped features of Google Calendar for GSuite for Education users that can make your life as a teacher or administrator so much simpler. There are many reasons why you might be looking for an appointment scheduling feature.

Doodle is a free online appointment scheduler that can be used to book meetings and other events with friends, colleagues and anyone else. Email threads trying to book a large number of appointments can quickly become confusing and trying to mark off available and booked time slots on a piece of paper is not conducive for amendments and changes of plans.

Parent teacher conference sign up times
Parent volunteer sign up times
Meeting times for student led conferences
Office hours/drop in times for high school teachers
Office hours for guidance counselors to meet with older students
Office hours for administrators to meet with teachers for pre and post observation meetings
Appointment times for staff development specialists and instructional coaches to meet with teachers
Meeting times for building administrators to schedule time with teachers
Scheduling therapy times for related service providers
Student sign up time slots for stations or events

I have used Google Forms (plus the choice eliminator add on), Sign Up Genius, Doodle, and many others. While each of these stand alone websites or extensions are useful, they don’t integrate easily with your already existing Google calendar.

If you use a Google Calendar to communicate with parents or share important dates with parents and students, this feature is a no brainer.

Here are the steps to create an appointment slot calendar

Open your Google Calendar
Click on the date
Choose “appointment slots”
Set the time frame for the appointments
Choose the duration of each appointment (i.e. 30 minutes)
Click save

Once the event is created, you can click on it and you will see this preview.
Click on “This calendar’s appointment page”.
That will bring you to a new link. This is the link you will share with the people you want to sign up for appointments.
You can copy and paste this link into a website, an email, anywhere where you are sharing information.

Thanks for stopping by and reading. Happy scheduling!

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